Asistente Ejecutivo con Experiencia en Hubspot

• Minimum 2-4 years of experience supporting executives or in a high-demand administrative role.
• Strong HubSpot experience (CRM management, workflows, contact & activity tracking).
• Excellent written and verbal communication in English; ability to draft professional correspondence and presentations.
• Advanced calendar management, travel coordination, event logistics, and meeting preparation.
• Proficiency with productivity tools (G Suite/Google Workspace, Microsoft Office/365, project management software).
• Excellent time management, prioritization, and multitasking abilities; comfortable working independently in a remote setting.
• Attention to detail, problem-solving mindset, and a proactive approach to process improvement.
• Comfort working across multiple time zones and with diverse stakeholders.

Project scope: As our Executive Assistant, you will play a pivotal role in managing the executive calendar, coordinating cross-functional initiatives, and ensuring smooth day-to-day operations for the leadership team. You will work closely with stakeholders, manage communications, and maintain records within HubSpot and related productivity tools. This position is designed for a proactive professional who thrives in a remote, fast-paced environment and is committed to delivering high-quality support to accelerate decision-making and organizational efficiency.

• Provide comprehensive executive support to the senior leadership team, including calendar management, travel arrangements, meeting coordination, and prioritized task execution.
• Manage and maintain the executive pipeline in HubSpot, including contact records, activity logging, deal or project tracking, and workflow automation to streamline communications and follow-ups.
• Draft, edit, and manage professional communications (emails, reports, presentations) with accuracy and discretion.
• Coordinate internal and external meetings, prepare agendas, take meeting notes, and follow up on action items to ensure accountability.
• Act as a point of contact between executives and internal teams, clients, and partners; triage requests and manage urgent matters with tact and urgency.
• Support project coordination, including tracking milestones, updating statuses, and producing concise status updates for stakeholders.
• Assist in process improvement, documenting standard operating procedures, and identifying opportunities to increase efficiency and automation.
• Maintain meticulous data hygiene in HubSpot and related systems; assist with data imports, cleanups, and reporting to inform strategic decisions.